Old Meeting Minutes

One of the residents insisted we post the meeting minutes from the exciting and much discussed February 2009 board elections. (This was written up by the previous board.) So here you go. . .

PARKWAY VILLAGE MASTER HOMEOWNER’S ASSOCIATION
Annual Meeting February 18, 2009

President Doug Galbraith called the meeting to order at 7:00 pm. Since no quorum was present, the meeting adjourned. At 7:05 pm the meeting was called to order and those in attendance were identified as a quorum to conduct business. The meeting had the largest attendance of an annual meeting to date.

All board members were present. Attending board members were introduced as well as Joe and Erika Raap of the E.R. property Management Company. President Doug Galbraith welcomed the attending association members to the meeting.

Minutes of the previous year’s annual meeting of 02/27/2008 were read and accepted without corrections.

OLD BUSINESS

A brief explanation was given regarding the differences of the three associations in the community.

President Doug Galbraith explained that the board is elected by the association to handle the business of the association, and make the required decisions for the association. This is done on a volunteer basis. The board elects the officers of the association.

An extensive list of maintenance activities for the year was reviewed.

Due to problems with unauthorized persons at the swimming pool, it was noted the swimming pool is for members and accompanied guests only.

The fence between the condos and the single family houses is the property of the Villa Condominiums. It is the responsibility of the owners of the single family houses not to damage the fence.

The board had discussed the feral cat issue and acknowledges that this is a volatile issue. The association does not provide animal control services, and if a homeowner has a problem with a feral cat or other animal, it is their responsibility to call animal control services provided by the city of Dallas.

The National Night Out committee sponsored the annual event and Micky Mayer gave a report on the evening. A resident asked for money to spend on pizza. There had been complaints about money spent on pizza the year before, and the board had decided not to participate. A motion was made and approved to budget $200 for the event.

Another resident asked why money had been spent to have the association’s attorney review the legal requirements for removing a board member. President Doug Galbraith explained that a board member had been disruptive and had given cause to be removed from the board. There had been numerous complaints about this board member and several association members had asked why the board member had not been removed already.

A resident questioned why she had been sent a letter regarding the replacement of trees in her yard that had been damaged by a storm. She noted that it was not the intention of President Doug Galbraith to send the letter, but rather board members who were acting inappropriately. President Doug Galbraith apologized to the resident for the board’s actions.

A question was asked regarding the security patrol hired by the association. Security patrols on a 24 hour basis, but not on a defined schedule, other than assigned duties to open and close the clubhouse. Security is only a deterrent, and residents with an emergency issue should call 911.

A question was asked if the closed street at Gibbons and Haverwood could be re-opened due to traffic congestion in the alley behind Vista Del Sol. It was explained that Parkway Village did not close the street. Parkway Lakes Estates had petitioned City Council to close the street.

A number of association members accused two association members of spreading an untrue and slanderous rumor about another association member. Those accused left the meeting.

BUDGET REVIEW
Treasurer Forest Smith reviewed the 2009 budget and answered questions.

ELECTION OF DIRECTORS
Three directors were voted upon for a two year term. After members cast their ballots the meeting continued.

NEW BUSINESS

The possibility of creating a web site for the association was discussed. President Doug Galbraith had been reviewing the possibilities with association member Doug Grabowski during the past year.

The results of the election were announced: Kendall McCamey, Micky Mayer and Christina Harvick were elected to serve a two year term.

The meeting was adjourned at 9:30pm.

Respectfully submitted,

Doug Galbraith, President