Meeting Minutes for May 27, 2010

Parkway Village Master HOA Meeting Minutes
May 27, 2010

In attendance: Micky Mayer, Vicki Denton, Doug Gailbrath, Christina Harvick & Joe Raap; Kendall McCamey was out of town on business.

Clubhouse – Joe and Doug
• New refrigerator $598 with free shipping
• Required carpentry work to install fridge:
o Cut counter, run water line for ice maker, fix trim and repaint
o Quote from one contractor. Will obtain another quote

Wi-Fi – Christina
• Discussed wi-fi pricing--checked Time Warner for pricing.
• Looking at other providers for internet; determine best provider
• If internet is reasonably priced, the board will approve moving forward

Hand Dryers – Clubhouse Restrooms
• $396 for infrared-activated + installation
• Board approved installation of dryers in men’s and women’s restrooms

Reminders:
• Pool and workout facilities are for residents and guests of residents (with resident in attendance)
• Trash cans need to be placed behind the front line of the house (for homes w/o alley trash pick-up).
• New homeowners should collect pool/fitness center keys from seller or collect $25 to replace missing key. Should be part of the closing documents.

Parkway Village Signage – Joe
• Quotes obtained for metal signage (cast aluminum). Not as heavy as stone option and won’t require large base to support signs.
• Price varied for 2 signs - $3660 to $4800, both substantially lower priced than the budgeted and approved stone signs
• Would like to see examples or pictures of previous work
• Would like extra quote for stone option
• Signs are in 2010 budget.

Social Events - Micky
• Summer Fling - Jazz band from last year was free but is now $1200 – too much
• Will see if any other band/singer can perform or use IPod and stereo system
• Have first planning meeting scheduled for tennis tournament
• Mojito Party – first 50 to RSVP will attend. July 18th at Clubhouse.

Architecture Committee - Doug
• Letters went out for various issues
• Some collections from past issues are coming
• Some homeowners have requested more time and are communicating with the board. Other homeowners have not responded to letters.

Joe Report
• Pool was closed recently due to calcium deposits. Pool was drained ½, treated, and refilled.
• Pool must be retiled next year similar to work done on the hot tub. Tiles are falling off. New tile will match the hot tub.
• Will get a quote and add to 2011 budget.
• Two pool lounge chairs need repaired. $149/chair to fix. Still cheaper than purchasing new chairs, which likely wouldn’t match the existing chairs. Board voted to approve repair cost.
• Financial
o Energy savings - $242.94 from same month year over year 2009 to 2010.
o Total cash available - $37,794
o Reserve Account - $33,110
o Dispersement/Working Account - $4,683

Fitness Center
• Residents have complained about temperature in the fitness center. The AC for this room is connected to the main AC for the entire clubhouse. It is set at 76F. Could look at a large fan as an option. Lowering temperature will cost additional $ and waste energy.
• Would like to conduct a survey of equipment usage. Will put up survey in the room to allow residents to comment.

Website Update
• Discussed access for additional board members to help keep the website updated

Oak Tree Blight – Christina
• Information found on arborist website indicates that blight infection not easily solved. Three steps include: isolating/removing the infected tree, digging a trench around the healthy trees, and doing a chemical ground treatment.
• May be difficult to implement in a suburban environment. Need to determine if this will be an issue for PV residents.