HOA Board Meeting Minutes for May 13, 2009

So that the HOA Board maintains transparency in all our endeavors we will be posting meeting minutes for all the meetings we have. Items of discussion include but are not limited to legal discussions, budget, maintenance, fun events, volunteering, crime and community concerns. We hope this will give you an idea about what types of things are discussed, and we welcome your comments on this blog.

Thanks,

Kendall McCamey, President
Parkway Village HOA



Parkway Village Homeowner’s Association
Board Meeting Minutes
May 13, 2009

Old Business

Bulk Trash Pick-up
• Preferably, trash should be placed out front of a house on the curb (rather than at a central location or behind the house). The City of Dallas does not specify.
• Will add something to the PVHOA website to address buld trash pick-up with guidelines concerning timeframes for placement of the trash (i.e., not before Sunday).

Overhanging Trees and Adjoining Fences – Doug
• PV homeowner has an issue with the condition of a share fence along the back of the property. The fence is actually owned by the Condo association and was repaired but not to the satisfaction of the homeowner. PVHOA has recommended that the homeowner build its own fence to match the other sides that make up the homeowner’s backyard fence.
• Concerning overhanging trees – it is recommended that the homeowner continue to work with neighbor to seek a mutually agreeable solution.

Crime Watch Blog on Website – Mickey
• Mickey has a subscription to the local daily city crime watch email.
• May cut and paste a few days at a time into one post on the Crime Watch Blog for people to view.
• Need to change the blog access to “All” so everyone can post for now. May change later if any problems arise with problematic posts.

New Business

Summer Fling Proposal – Mickey
• Propose to have a social at the club house possibly Sunday, June 28th. Joe will check the clubhouse availability.
• The social, Summer Fling, could be a potluck, water melon or ice cream social to get neighbors out and to distribute info about the website, gather email addresses for PVHOA email blast.
• Possible entertain is a singer/guitar artist who has offered to play along with kids games.
• PVHOA would likely only supply paper products and ice for the event depending on what type of food is served.
• Board agreed to pursue the social further, including determining a date, final format and estimated cost.

Other Clubhouse Gatherings – All
• Looking at other gatherings in the clubhouse, including:
o “Green Living” with local experts with information on energy saving opportunities for the home (tankless water heaters, weather proofing, etc.)
o Landscaping for Small Yards – bring in landscape architect or master naturalist to share landscaping ideas
o Homeowner Animal Control – raccoons, possums, etc.
o Block Party
 Doug has confirmed that PVHOA does not have to contact the Dallas Police to get a permit for a block party since we own the streets within clubhouse area.

• April PVHOA Newsletter
o Board has not received any responses about the newsletter
o Would like to get the E-Alert (email messages) going, but need more email addresses.
o Would like to pursue E-Delivery of the newsletter to save the paper and mailing expenses. Newsletters will be posted on the website blog for future viewing. Goal is to reduce the number of mailings by 75%.

• North TX Homeowners Association
o Board agreed that PVHOA should become a member of the NTxHOA for $35/year. The Association has many benefits and information for members.

• Website – Edits/Additions
o Need to add info and rules for:
 Swimming Pool
• Pool care comes 3X per week to treat the pool with chemicals. Need to include a message about not using the pool before 9 a.m. so the chemicals can dissipate.
 Tennis Courts
• First come, first served
• Need to encourage courtesy to fellow users by rotating after an hour or so and not to dominate the courts when people have been waiting a long time.
 Parking Area around the Clubhouse
• Board agreed that the sign should be changed to allow users to park until 10:00 p.m. whether using the clubhouse or not.
 Architectural Reviews
• Board agreed that the dates for the Architectural walk-throughs should be announced on the website to give homeowners an opportunity to address any possible items.

• Homeowners Association Bills Pending in TX House/Senate – Chris
o There are 3 separate bills pending in the TX Legislature concerning powers of HOAs. Chris will try to obtain an update on the fate of these bills and if any have passed.